Do you find it difficult to handle your emails because your Outlook mailbox is growing too big? Then you are not by yourself. Having a big Outlook mailbox might cause Outlook to crash, take longer for emails to load, and make it harder to locate the information you need. Fortunately, you may minimize the size of your Outlook mailbox and resume effortlessly handling your email correspondence by following a few simple steps. This post will explain how to keep your inbox under control and shrink the size of your Outlook mailbox.
Email archive is one approach to minimize the size of your Outlook mailbox. You can transfer attachments and email messages from the mailbox to an offline folder with this capability. In Outlook, all you have to do is select the emails you wish to move, perform a right-click, and select “Move to Archive Folder.”
Eliminating pointless emails from your Outlook inbox is another method to make it smaller. Select the emails you wish to remove, perform a right-click, and select “Delete” to get rid of them. You have the option to permanently remove emails from the “Deleted Items” folder in addition to deleting them.
Oversized attachments can now be deleted from your Outlook email. Open the email containing the attachments, then choose the ones you wish to delete. Then, choose “Remove” with a right-click on the attachments.
How to Make Your Outlook Mailbox Smaller?
One of the greatest and most frequent problems Outlook users encounters is their mailbox size becoming out of control very quickly. Maintaining control over the size of your mailbox is crucial since an overly large mailbox can negatively impact Outlook’s functionality and the rate at which you receive emails. Fortunately, you can assist minimize the size of your Outlook mailbox by following a few easy steps.
Eliminate any emails which you no longer require as the first step in lowering the size of your Outlook mailbox. This involves emails which might be simply taking up space, emails that are obsolete, and emails with massive attachments. Regularly deleting emails that you have previously viewed is also crucial. This will reduce the scale of your mailbox and facilitate locating emails which can be pertinent to you.
Using Outlook’s archiving device is the second step to shrinking the size of your Outlook mailbox. By archiving emails, you can make your mailbox smaller by using shifting them from your inbox to an archived folder. Additionally, you’ve got the choice to set up vehicle-archive guidelines, so that it will purpose emails to be immediately moved to the archived folder after a predetermined length in your mailbox. By doing this, you could manipulate the scale of your mailbox while not having to dispose of emails one at a time.
Sort E-mails into Folders
Setting up folders for your emails is the third step to shrinking the size of your Outlook mailbox. As a result, you’ll receive fewer emails in your inbox overall and find emails more easily. To keep your mailbox structured even more, you may set up rules that will transfer emails from your inbox to the relevant folder on their own.
Regularly emptying the deleted items folder is also crucial. Emails that have been deleted are kept in this folder; they are not truly erased from your mailbox. Your mailbox will stay in check and shrink in size if you routinely empty this folder.
Email Attachments Can Be Compressed
Reducing the size of your Outlook inbox by compressing email attachments is the fourth step. Attachments can be sent and received more easily by reducing them to lower their file size. Because emails with big attachments will take up more space, this will also help your mailbox get smaller.
Lastly, it’s critical to consider the size of the emails you send. It is crucial to send attachments only when necessary because sending emails with big attachments can quickly fill up your mailbox. Make sure to minimize any huge attachments before sending them.
Benefit from Cloud Storage
Utilizing cloud-based storage is the sixth way to limit the size of your Outlook mailbox. You may save emails and other files on the cloud using services like Dropbox, Google Drive, and OneDrive, which will free up space in your Outlook mailbox. This can assist in keeping your mailbox in check and reducing its size.
These are simply a few easy measures you may take to get your Outlook inbox smaller. Organizing emails into folders and deleting them might help you maintain control over the size of your mailbox.
Related FAQ
How big is an Outlook mailbox?
The total amount of space occupied by an Outlook mailbox is known as its mailbox size. The size of every email, calendar entry, contact, task, note, and other mailbox item is included in this. Outlook will stop accepting new messages when the mailbox capacity hits its maximum. It’s crucial to keep an eye on the size of your mailbox and take action to make any necessary reductions.
Why Does the Size of an Outlook Mailbox Increase?
The size of an Outlook mailbox might rise for a number of reasons. huge calendar items, emails with huge attachments, the quantity of contacts kept in the mailbox, and the quantity of tasks, notes, and other items kept in the mailbox.
How Can My Outlook Mailbox Get Smaller?
The size of an Outlook mailbox can be decreased in a few ways. It is possible to remove or archive bulky attachments from emails, as well as obsolete calendar entries, contacts, tasks, notes, and other unnecessary stuff. Additionally, the PST file containing the mailbox data can be compressed.
PST Compression: What Is It?
The technique of compressing an existing PST file that contains mailbox data is known as PST compression. As a result, the PST file gets smaller, which contributes to the mailbox’s overall reduction in size. However, it should be mentioned that PST reduction is limited to specific Outlook editions.How Can My PST File Be Compressed?
Select the “File” option in Outlook to compress Outlook PST file. After choosing “Data File Management,” choose the PST file you wish to compress. After choosing “Settings,” choose “Compress Now.” The mailbox’s size ought to decrease as a result of the PST file being compressed.
Is There Any Other Way to Shrink the Size of an Outlook Mailbox?
Yes, you could minimize the scale of your Outlook mailbox in unique approaches. Outlook’s “Clean Up” characteristic permits you to remove needless items like empty folders, reproduction emails, and different files. In addition, Third-Party software program DataVare Outlook PST Compact Tool can be used to archive previous emails and other data to an outside device and/or compress PST documents.
You may additionally fast lower the dimensions of your Outlook mailbox and maintain a neat and orderly Outlook inbox by way of following the clean commands supplied in this text. Maintaining a sensible size on your Outlook mailbox will assist you live efficient and prepared when dealing with emails.
Reducing the scale of your Outlook mailbox can also improve laptop performance and hold Outlook’s functionality. You can quick revel in an Outlook inbox freed from clutter with the aid of following those suggestions!